Reports to: General Manager (Finance & Operations)

Works closely with: Managing Director, Artistic Director, Production Management, and guest artists

Status: Full-time, non-exempt

The General Management Associate provides administrative and operational support to the General Management office, ensuring the smooth coordination of productions, contracts, and day-to-day organizational operations. The role is primarily focused on General Management functions, with additional Company Management support during rehearsal, performance, and residency periods.

General Management Support (Primary Focus)

- Provide administrative support to the General Manager, including scheduling, document preparation, and cross-department coordination.
- Assist with preparing, tracking, and organizing artist, creative team, and production contracts.
- Maintain production records, riders, insurance documentation, and compliance files.
- Support onboarding for artists and creative team members, including paperwork and payroll coordination.
- Track key production deadlines, contract milestones, and labor requirements.
- Assist with union-related coordination under General Management guidance.
- Prepare internal schedules, summaries, and production-related documents.
- Serve as a communication bridge to ensure accurate flow of information across teams.

Operations, Facilities & Financial Support

- Provide administrative support for operations and facilities in coordination with the General Manager and Managing Director.
- Assist with facilities requests, maintenance tracking, and vendor coordination.
- Support basic financial processes including invoice tracking, coding assistance, and documentation for review and approval in coordination with the General Manager and Managing Director.
- Assist with expense tracking, purchase documentation, and organized recordkeeping.
- Maintain vendor, insurance, and operational files.

Company Management Support (Secondary Focus)

- Support artist logistics during rehearsals, performances, and residencies.
- Assist with housing coordination, travel details, schedules, and hospitality.
- Help prepare daily schedules and company communications.
- Provide on-site support during key production periods.
- Respond to artist needs in collaboration with Artistic and Production teams.

Additional Responsibilities

- Assist with special projects related to General Management, Operations, or Production.
- Support systems that improve organization, clarity, and efficiency.
- Participate in cross-department collaboration as needed.

Qualifications

- 1–3 years of experience in arts administration, general management, company management, operations, or a related field (or equivalent experience).
- Strong organizational skills and attention to detail.
- Clear, professional written and verbal communication skills.
- Ability to manage priorities, meet deadlines, and follow through.
- Sound judgment and discretion.
- Collaborative and solution-oriented approach.
- Interest in producing theater and supporting artists.
- Familiarity with union environments is a plus.

Compensation

Salary range: $48,000–$55,000 annually, based on experience.
Benefits include health insurance, paid time off, holidays, and additional benefits.

What Success Looks Like in the First 6 Months

- Built strong working relationships across General Management, Artistic, Production, and Operations teams
- Developed a working understanding of LWT’s production processes and systems
- Established organized, reliable tracking for contracts, documents, and deadlines
- Become a dependable point of support for artists and production logistics
- Consistently supported financial and operational workflows with accuracy
- Demonstrated proactive communication and follow-throug
- Contributed to smoother, more coordinated production cycles

Long Wharf Theatre is an equal opportunity employer committed to creating a diverse, inclusive, and equitable workplace. We encourage applications from individuals of all backgrounds, particularly those historically underrepresented in the arts.

We do not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity or expression, veteran status, or any other protected status under applicable law.

Long Wharf Theatre is dedicated to fostering a culture of respect, collaboration, and belonging where all team members can thrive.

• A written resume
• A written cover letter OR video/audio cover letter no longer than 4 minutes (whatever works best for you!)

• First Video interview to begin as soon as March 9, 2026.
• Final Video interview to begin as soon as March 16, 2026.
• Expected start date as soon as March 23, 2026