Second Stage Theater
New York, NY
US

DESCRIPTION

Title: Administrative Coordinator

Classification: Full Time Regular

Location: New York, New York (onsite)

About Second Stage Theater

At Second Stage, we create and champion plays and musicals solely from living American writers. On our mainstage Broadway theater, the Hayes, and in our two Off-Broadway theaters over the past 45 years, we have developed and presented over 200 daring and provocative theatrical experiences by working with countless artists who have contributed their talents to our award-winning productions. As the only Broadway company exclusively devoted to living American writers, Second Stage is dedicated to introducing the world to bold and diverse voices of American creativity.

Position Overview

The Administrative Coordinator will manage the Reception Desk at Second Stage’s main office location and provide administrative support to various departments across the organization.

Essential Duties & Responsibilities

• Receive and distribute inbound mail and packages
• Coordinate outbound delivery of mail and outgoing packages
• Manage the office postage meter
• Answer the main office phone line, as well as distribute any messages or voicemails to the right person/department
• Oversee the ordering and stocking of office supplies for the organization.
• Manage staff snacks and refreshments for the organization
• Assist in planning of staff celebrations
• Support staff onboarding and offboarding activities
• Coordinate service for the copy machine and/or any other shared office equipment, in coordination with the IT Dept and any outside service vendors
• Assist in copying and binding scripts for rehearsals, readings, and workshops
• Manage the conference room schedule and office phone/contact list
• In conjunction with the GM, Artistic, Marketing, and Development Departments, assist booking/arranging press, house, Tony voter, and other company seats for Second Stage shows
• Coordinate house seat requests for external, non-Second Stage shows
• Perform other duties to support the organization, as assigned

Knowledge, Skills, & Qualifications:

• At least 1 year of experience in an office environment
• High level of accuracy and attention to detail
• Strong organizational skills
• Ability to manage multiple tasks and prioritize effectively
• Strong computer skills and proficiency in MS Office Suite; experience with Tessitura or similar CRM/ticketing systems strongly preferred
• Knowledge of the theater, particularly New York theatre, a plus
• Commitment to Equity, Diversity, & Inclusion; thrives in a diverse working environment

Work Environment

Time will be spent in an office with quiet to moderate noise level and occasionally in the theatre with often loud and amplified noises. The office environment requires using the computer, phone, and other routine office equipment. Majority of the work will be performed inside at room temperature.

Physical Requirements

Position requires long periods of sitting. While sitting in the office, employee is required to use hands, wrists, and fingers for keyboard and other office equipment. The employee may often use stairs throughout the day and walk throughout the theatres.

Hours of Work

This position’s regular working hours are 10 AM to 6 PM, Monday through Friday. This position is required to work 100% onsite / in-person.

Benefits

Second Stage offers a full benefits package including vacation, medical, dental, and vision insurance, Flexible Spending Accounts, 401(k) retirement plan with employer match, life insurance and short and long-term disability coverage upon eligibility.

EEO Statement

Second Stage is dedicated to building an equitable and inclusive working environment that reflects diversity across lines of difference. Individuals from populations underrepresented in the theater field -- including Black, Indigenous, People of Color, women, transgender and non-binary candidates -- are strongly encouraged to apply. This position will remain open until filled and until a diverse and qualified pool of candidates is identified.

All positions at Second Stage are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law.

For more information about Second Stage, visit www.2st.com.

DURATION

Oct 7, 2024 -

SALARY

$50,000.00 – $53,500.00 per year

APPLY ONLINE

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=3e7be286-cfac-46b8-a6fb-5ed185698888&ccId=9202969240970_2&lang=en_US&selectedMenuKey=CareerCenter&jobId=534920