Alchemation
New York, NY
US

CONTACT NAME

John Ban

DESCRIPTION

Alchemation is seeking a Finance & Operations Associate to help with the daily upkeep of a dynamic commercial producing and general management office. This position is ideal for an early-to-mid career applicant with exceptional organizational skills who is excited to grow in the commercial theatre world. Responsibilities will vary from bookkeeping to receptionist work and will expand (depending on interest) as the office continues to grow.

Alchemation is a theatrical and media producing company committed to the development and presentation of new work. Founded in 2011, Alchemation has mounted productions on Broadway, the West End, and on tour throughout the United States. Current projects include SIX, TWO STRANGERS (…), and OH MARY! on Broadway as well as numerous other productions on tour and in development including BLACK SWAN and THE DEVIL WEARS PRADA.

Primary Responsibilities:

- Answer and direct incoming phone calls and greet all guests

- Assist with managing intricate calendars, contacts, and lines of communication

- Organize and maintain office kitchen and storage spaces including the supply closet, tech closet, and file cabinets

- In coordination with Director of Finance & Operations, manage QuickBooks files for multiple entities (bank/credit card reconciliations, entering transactions, processing deposits, etc.)

- Work closely with office staff to execute a variety of administrative tasks surrounding show openings, major industry events, investor relations, rehearsal processes, etc.

- Serve as first line of defense for office technology troubleshooting and working with our - contracted support team to resolve issues

- General office duties, such as copying, scanning, maintaining accurate filing systems, ordering supplies, and arranging hospitality for meetings

- Other responsibilities and personal assistant tasks as assigned

Desired Qualifications:

- Passion for the live arts

- Previous work experience in an office environment

- Ability to work independently with discretion and confidentiality

- Familiarity with QuickBooks and Microsoft Office suite

- Manage multiple priorities and expectations

- Extremely detail-oriented and well organized

- Ability to maintain composure in a dynamic environment

- Desire for professional growth

- A sense of humor :)

Nice to have:

- Previous internship or job within an arts organization

- General knowledge of the theater industry and New York City

Compensation:

- Salary for this position is budgeted at $60,000 with health and retirement benefits

- Monthly ticket budget to see and report on theatrical productions happening in NYC and beyond (if desired)

To Apply: Please submit a resume and short cover letter (no more than one page) addressed to John Ban, Alchemation’s Director of Finance & Operations, to [email protected]. Your cover letter should address your past experiences as it relates to this position, and what most excites you about the world of commercial theater.

Alchemation is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.

SALARY

$60,000.00 – $60,000.00 per year

APPLY BY EMAIL

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