Veterans Repertory Theater
Beacon, NY
US

DESCRIPTION

Position Overview:

The Managing Director plays a pivotal role within Veterans Repertory Theater, working closely with the Artistic Director to manage, steer, and shape the organization during a period of exciting growth. This is a high-level leadership position responsible for contracts, bookings, financial management, HR, and facilities oversight. The Managing Director oversees multiple departments within the organization and must be a versatile professional willing to take on a range of responsibilities. VETERANS ARE ENCOURAGED TO APPLY.

Qualifications:

- MUST be willing to work locally out of the VetRep offices in Beacon, NY.

- Preferably a current or former military, law enforcement, fire/EMS, intelligence service, foreign service, Department of Defense employee/contractor or immediate family member.

- Preferably, Bachelor's degree or higher.

- Preferably, a minimum of 5 years of experience in management-level positions.

- Preferably, 5+ years of experience in a professional theater, art gallery or a similar capacity.

- Strong organizational, analytical, computer, and research skills.

- Past experience with contracts and negotiations is a plus, as is experience with payroll.

- Ability to thrive in a fast-paced team environment as well as work independently.

- Proven ability to lead multiple teams simultaneously.

- Aptitude for performance management, strategic planning, quality management, financial planning.

Key Responsibilities:

Programming Management:

- Facilitate and manage all productions and publications to ensure they run smoothly, on time, and within budget, in collaboration with the Artistic Director. The range of projects includes programming at our site in Beacon consisting of a variety house, art gallery and mainstage. Programming includes highly staged readings, full-length plays performed in repertory, management of the Savage WonderGround art gallery, co-productions, the Savage Wonder Festival of Veterans in the Arts, the Savage Wonder podcast, the Savage Wonder literary blog and VetRep’s on-going full-length and 10-minute playwriting competitions.

- Oversee the Savage Wonderground Gallery

- Manage contract(s) with Actors Equity Association and ensure compliance with all requirements

- Oversee Director of Operations, Director of Business Affairs, Development Director, Event/Production Managers, Brand Manager, etc.

- Manage the Board of Directors and Board of Advisors.

- Take the lead with contracts, negotiations, production logistics, rights acquisitions and budgeting across all aspects of VetRep.

- Oversee construction projects, audience development, and fundraising.

- Review tech riders and assess feasibility and financial commitments.

- Execute contracts related to production, bookings, art installations and showings.

- Assist Production Manager to liaise with for technical and design managers on all productions, presentations, education, and rentals.

- Negotiate, manage, and supervise rental contracts and other special uses of the theater.

- Coordinate schedules and personnel requirements for performances.

- Create and oversee production budgets in consultation with the Artistic Director.

- Oversee the recruitment, hiring, and contracting of all volunteers and interns in consultation with the Artistic Director.

- Draft, administer, and/or execute other special contracts (e.g., co-productions) in cooperation with the Artistic Director.

- Administrative liaison for all rental acquisitions.

Financial Management:

(Note: All financial functions are pursued in collaboration with the Treasurer and the Artistic Director.)

- Develop the annual operating budget for Board approval as a key planning and management tool.

- Supervise financial management systems and financial personnel.

- Oversee the preparation of accurate and timely financial reports, including monthly statements, budget-to-actual income and expense, and Year to Date balance sheets.

- Provide departmental and overall cash flow management, projections, and regular monitoring in collaboration with department heads and the Artistic Director.

- Supervise payment of payroll, accounts payable, taxes, and fees on a weekly basis.

- Manage insurance and legal affairs for the Theater.

- Manage all cash, credit accounts, bank accounts, investments, savings, and loans.

- Ensure safe storage of all core documents, including Articles of Incorporation, By-Laws, tax exemption documents, and insurance policies.

- Prepare year-end reports to satisfy government, management, and Board needs.

Operational & Facilities Management:

- Oversee the Director of Operations and the management and operations of front-of-house, box office, volunteers, house management, bartenders, custodial, maintenance, and repair contractors.

- Act as a liaison between the administrative and production staff to ensure open communication and seamless coordination between the two.

- Determine and maintain day-to-day maintenance of both the shop and theater building, including repairs, security, scheduling of vendors, cleaning, locksmith services, fire extinguisher maintenance, snow removal, yard maintenance, etc.

- Liaise with the Fire Marshal regarding safety codes and required upgrades, create and implement evacuation plans, and maintain all safety logs for both the theater and shop.

- Troubleshoot all facility problems such as plumbing, electrical issues, etc., and contact outside vendors/repair contractors as needed.

- Oversee the maintenance of shop equipment, tools, stock, and shop vehicles.

- Determine and, with AD/Board approval, oversee maintenance projects such as painting, houselights, shop renovations, and building renovations. All projects must be presented to the AD for sign-off prior to implementation (except for urgent repairs).

- Serve as Safety Director and maintain Safety Documents, including annual review and sign-off sheets from all VetRep staff.

- Organize crews and assist in pre-season approved maintenance and projects.

- Ensure that all necessary permits for the facilities are obtained and up to date, including a liquor license.

- Manage budget lines related to the maintenance of facilities.

- Troubleshoot issues that cannot be readily attributed to a given department.

Other:

This position performs other support functions and duties as needed. Veterans Repertory Theater is a growing organization with a small staff, and employees are often called upon to contribute to accomplishing goals and meeting important deadlines.

Application Deadline: When Position is filled.

How to Apply:

• Interested candidates should submit their resume and a cover letter detailing their qualifications, experience, and connection to the veteran community to [email protected]. Please include "Managing Director Application" in the subject line.

SALARY

$80,000.00 – $120,000.00 per year

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