Major Gifts Coordinator
CATEGORY: Administrative
The Public Theater
New York, NY
US
CONTACT NAME
Human Resources
Job Details
DESCRIPTION
The Public Theater is seeking an enthusiastic, passionate, and detail-oriented arts administrator for the position of Major Gifts Coordinator. This individual will report to the Director of Major Gifts and work closely with the Major Gifts team and other sub-departments within Development.
Following the grand reopening of The Delacorte Theater in Central Park in Summer 2025, The Public is entering an exciting new chapter. The Major Gifts Coordinator will play an integral role in helping The Public meet its ambitious fundraising goals, providing administrative and stewardship support to Frontline Fundraisers, preparing donor correspondence, managing donor information in Tessitura, processing ticketing requests from high-level funders, and assisting with donor and prospect research.
Key Responsibilities
Provide daily administrative support to the Frontline Fundraising team, with a focus on supporting the Major/Individual Gifts and Trustee annual campaigns, as well as the Capital Campaign
Submit gift forms for contributions from Trustees, Major/Individual Gift donors, and Capital Campaign donors
Ensure the fulfillment of benefits for Major Gift/Individual donors and Trustees, including proper donor crediting
Prepare and distribute acknowledgment letters, thank you notes, invoices, renewal letters/emails, and other donor stewardship/solicitation correspondence
Draft personalized donor and prospect outreach on behalf of the Frontline Team and Executive/Artistic Leadership and craft bespoke proposals for production and programmatic support
Process Public Theater/Joe’s Pub performance ticket requests for high-level donors and manage the Broadway Concierge Service, providing excellent customer service to all
Record donor-related activity in Tessitura, including Frontline Fundraiser actions, call reports, donor responses, portfolio changes, relationships, contact details, and other pertinent information
Create and update bios for Partners and high-capacity prospects, execute ad hoc research projects, and craft briefing memos for donor meetings and leadership hit lists for events
Manage expense reporting for the Senior Director of Development, as well as process invoices for other Major Gifts team activity
Participate in regular in-person special events and fundraisers throughout the season
Provide other administrative logistical support / other duties as assigned
Qualifications
2+ years of experience in a non-profit or for-profit; fundraising or ticketing experience preferred
Knowledge of and passion for the theater / performing arts industry a must
Problem-solver and creative thinker with the ability to multi-task, establish priorities, pivot quickly, and perform under tight deadlines in a very fast-paced environment
Exceptional verbal and written communication skills with the ability to listen and effectively express ideas and thoughts
Ability to interact at the highest level with a wide range of constituencies
Ability to collaborate as part of a large, highly-efficient team
Exceptional initiative, attention to detail, and discretion
Experience with Tessitura (or similar CRM); fluent in Microsoft Word, Excel, and PowerPoint; familiarity with Canva or similar design software a plus
Must be able to attend regular evening events and performances as necessary; occasional weekend events required
Compensation & Benefits
The salary for this position is $58,000 annually.
This position is available immediately.
This is a full-time, Non-Exempt position (eligible for overtime pay) in accordance with the Fair Labor and Standards Act.
This is a hybrid role, with the expectation of in-person work 3+ days per week.
The Public Theater offers a robust slate of benefits for full-time employees, which currently include:
A range of excellent health, dental, and vision insurance coverage options
Employee Assistance Program and Work-Life Services
Flexible paid time off
One paid “day of service” each year
10 weeks of paid family leave
Hybrid and flexible work arrangements
Commuter benefits for parking and transit
Flexible spending accounts for healthcare
Pension
403(b) Retirement Savings Plan
Life and disability coverage
Discounted gym memberships
Free and discounted theater tickets
The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.
SALARY
$58,000.00 – $58,000.00 per year