The Bushnell Center for the Performing Arts
Hartford, CT
US

DESCRIPTION

Summary: This position is responsible for providing analytical and administrative support to the programming department through data reporting, financial processing, and contract management. The role requires strong project and data management skills with a focus on processing contracts, analyzing ticket sales trends, creating reports, and coordinating information effectively across departments and with external stakeholders.

Essential Duties and Responsibilities

• Provide administrative support for the Vice President and Senior Director of Programming.
• Create reports and data visualizations using Microsoft Excel and other tools based on analytics pulled from ticketing systems, industry databases and internal sources.
• Process deposits and invoices in a timely manner and in accordance with guidelines
• Report event ticket sales to performance rights organizations and other necessary industry contacts.
• Analyze ticket sales to help understand and report trends to the team and organization.
• Process and submit performance contracts in fast paced environment.
• Create, submit, and process rental agreements.
• Update contract tracking, budget tracking, sales dashboards and other pertinent departmental reports.
• Serve as a liaison to and/or collaborator with multiple departments as relates to Programming events.
• Serve as department representative at Programming events as assigned. Evening and weekend assignments are possible.
• Attend regular department meetings.
• Maintain excellent working relationships both internally with other departments and externally with clients and other stakeholders.
• Consistently and continuously identify and implement AI tools and emerging technologies that streamline workflows, enhance individual productivity, improve data analysis, and increase the overall efficiency and impact of organizational operations.
• Successfully perform other duties as assigned.

Education and/or Experience:

College or technical school degree; three to five years of related experience and/or training, or equivalent combination of education and experience. Professional work history in the non-profit arts sector and knowledge of theatrical production and artist touring strongly encouraged.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and may occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity:

The Bushnell strives to build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued. We believe that a diverse workforce, reflective of the communities we serve, helps us become a stronger community partner. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, or gender identity.

General Information:

The above statements are intended to describe the general nature and level of work performed by individuals assigned to the position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. The Bushnell reserves the right to change or modify the employee’s job description, whether orally or in writing, at any time during the employment relationship. The Bushnell may require an employee to perform duties outside his/her normal job description.

The Bushnell is a Not-For-Profit, Equal Opportunity Employer proud to serve Connecticut and its citizens.

SALARY

$55,000.00 – $60,000.00 per hour

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