APPLY ONLINE: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1e34a693-c727-4bad-a375-635146a58b08&ccId=9200737112200_2&type=JS&lang=en_US&jobId=552339

TITLE: Executive Assistant

REPORTS TO: Executive Director & Artistic Director

STATUS: Regular/Full Time/Exempt

SALARY RANGE: $60,000-$65,000 Annually

ABOUT A.C.T.

American Conservatory Theater is an essential gathering place that brings artists and communities together to inspire and provoke. Under the leadership of Artistic Director Pam MacKinnon and Executive Director Jennifer Bielstein, A.C.T.’s mission is to engage the spirit of the San Francisco Bay Area, activate stories that resonate, promote a diversity of voices and points of view, and empower theater makers and audiences to celebrate liveness. A.C.T. values inclusion, transformational learning, participation, and rigorous fun. A.C.T. is a Tony Award–winning nonprofit theater serving almost 200,000 people in the San Francisco Bay Area annually through theater, training, and education and community programs.

POSITION PURPOSE:

The Executive Assistant (EA) provides administrative support to both the Executive Director (ED) and Artistic Director (AD), helping to manage day-to-day operations, coordinate internal and external communications, and ensure smooth scheduling and preparation for key meetings. This role is essential in fostering positive, collaborative relationships between A.C.T. leadership and a wide range of stakeholders including artists, trustees, donors, and staff. The EA also serves as the primary liaison to the Board of Trustees, supporting scheduling, materials preparation, and governance documentation. The position is ideal for someone who is highly organized, values discretion, enjoys working in a dynamic, mission-driven arts environment, and is committed to A.C.T.’s values of inclusion, participation, and transformational learning. As A.C.T. approaches its 60th Anniversary Season, this position will play a key support role in institutional planning and will also assist in the national search for a new Executive Director.

RESPONSIBILITIES: (please note, this list is not exhaustive, but rather a representation of job duties)

Executive & Artistic Director Support

• Manage complex calendars for the ED and AD, scheduling meetings, preparing agendas and materials, and anticipating upcoming needs.
• Draft, proofread, and format written communications including emails, reports, and presentations.
• Organize internal company-wide meetings and manage logistics such as reminders, Zoom setup, and room reservations.
• Coordinate travel and accommodation arrangements; prepare detailed itineraries.
• Track and reconcile expenses and manage monthly credit card reporting.
• Maintain internal reference documents and communication updates.

Board of Trustees Liaison

• Schedule and coordinate meetings of the Board of Trustees and its committees.
• Prepare and distribute agendas, meeting packets, and minutes.
• Maintain Board records, governance documents, and up-to-date contact information using Tessitura CRM.
• Serve as a key contact point for trustees, providing timely updates and logistical support for meetings and events.
• Greet and assist trustees during onsite meetings and engagements.

Project & Event Support

• Assist with artistic processes such as casting, rehearsals, and producing meetings.
• Support fundraising events and donor engagement activities in collaboration with the Development team.
• Participate in strategic planning, institutional research, and long-term organizational initiatives as needed.

QUALIFICATIONS & QUALITIES:

• Assist with artistic processes such as casting, rehearsals, and producing meetings.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Alignment with A.C.T.’s Mission, Values and commitment to Equity, Diversity, and Inclusion.
• Demonstrated skill in understanding of cultural differences.
• Ability to cultivate and develop inclusive and equitable working relationships with A.C.T. colleagues and stakeholders.
• Bachelor’s Degree or equivalent combination of education and work experience.
• 3+ years of executive administrative experience.
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail. Belief that no task is too big or too small. Consistent follow-up on varied projects.
• Extremely effective written and verbal communication skills, including the ability to speak with all levels of the organization. Skill in writing, proof-reading and editing to send out error-free communication.
• Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy. Must also demonstrate ability to maintain confidential/sensitive information.
• Ability to work well independently, anticipate needs, take initiative, and creatively solve problems.
• Ability to work well with a diverse population and a variety of work styles. Flexibility and ability to easily adapt to change.
• Strong technology skills; proficient with Microsoft Office suite and Zoom. CRM experience a plus.
• Passion for the arts strongly preferred; but at minimum a curiosity about theater is appreciated. Willingness to work alongside contemporary works of art and performances which present challenging and provocative subject matter.
• Ability to work in person and remotely.

WORK ENVIRONMENT & BENEFITS:

This role is based in San Francisco with hybrid work flexibility. A.C.T. offers a comprehensive benefits package, including medical, dental, and vision insurance; paid vacation and sick leave; and access to live theater performances and professional development opportunities.

Diversity makes us stronger. A.C.T. is committed to diversity in its programming and creating an inclusive work culture and environment. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

www.act-sf.org

National Queer Theater is seeking a creative Part-Time Community Engagement Coordinator to join our team in New York City.

About National Queer Theater:

MISSION

National Queer Theater is an Obie Award winning innovative theater collective dedicated to celebrating the brilliance of generations of LGBTQ artists and providing a home for unheard storytellers and activists. By serving our elders, youth, and working professionals, NQT creates a more just future through radical and evocative theater experiences and free community classes. www.nationalqueertheater.org.

VALUES

Belonging: We believe that everyone deserves to create and enjoy theater, to see their stories on stage and to be seen in their full complexity.

Fearlessness: We believe that theater, like social change, must be made courageously without reservation.

Pride: We believe that everyone in the LGBTQ community deserves to feel proud of their identity and that an abundance of queer stories instills a sense of pride in audiences and creators alike.

About the position:

The part-time Community Engagement Coordinator will oversee and execute the community outreach and marketing of the organization, reporting to Founding Artistic Director Adam Odsess-Rubin. They will cooperate in a small team of part-time staff, interns, and volunteers, and will be integral in growing the company in a formative period. With an annual budget of $290,000, NQT is a small but quickly growing company, and we are looking for someone who wants to grow with us.

The position starts in August 2025 beginning with a three month trial period evaluated by the Artistic Director. The Coordinator will work approximately 15 hours per week. Default working hours for National Queer Theater are Monday to Friday 10am-6pm EST with some nights and weekends. This position will be part remote and part in-person.

Core Responsibilities:

Work with NQT staff and artists to create a consistent brand and voice for NQT.

Collaborate with NQT artists to promote all NQT productions, readings, classes, and programs across our primary channels: social media (Instagram and Facebook), website, email marketing, and paid social media advertising

Develop and send email newsletters through Mailchimp showcasing NQT productions and programs.

Create marketing and community outreach plans for all shows and initiatives, incorporating the needs and contributions of key stakeholders, and setting measurable sales and community-building goals.

For Criminal Queerness Festival, research new partnerships and outreach opportunities with LGBTQ+, immigrant, and refugee communities. Manage pre-show and post-show community engagement events.

Collaborate with current and new LGBTQ+ community and organizational partners to cross-promote events or opportunities.

Work with NQT staff on other public-facing events, such as fundraising events, staged readings, and workshop productions.

Manage social media marketing across NQT Facebook and Instagram with the goal of growing followers and engagement by 10% each year, with support from Artistic Engagement Intern.

Use Canva to design graphic images for NQT projects, which may include show posters, fliers, and digital graphics.

Update and maintain www.nationalqueertheater.org website weekly, and as needed.

Hire and manage freelance graphic designers as needed.

An ideal candidate will have:

A strong passion for theater, marketing, and/or community organizing.

Experience working in intersectional LGBTQ communities.

Graphic and/or web design skills.

The ability to communicate and collaborate closely with a small team.

Demonstrated written and oral communication skills.

Commitment to anti-racist and Equity, Diversity, and Inclusion (EDI) principles and practices.

Proficiency in Canva or other design software, Google products, Wix, Mailchimp, and social media marketing.

Notice: Audition Call Type: EPA

AUDITION DATE

Wednesday, July 30, 2025

9:30 AM - 5:30 PM (E)

Lunch 1:00-2:00 pm

CONTRACT

LORT Non-Rep

$800 weekly minimum (LORT Experimental)

SEEKING

Equity actors for roles in MEAT SUIT, OR THE SHITSHOW OF MOTHERHOOD (see breakdown).

ALL ROLES WILL BE UNDERSTUDIED

Seeking an ensemble of 5 actors of diverse ethnic backgrounds, ages and body types, each to play multiple roles. The play blends bouffon-inspired physicality, sharp satire and absurdity. Beneath the bedlam and humor, Meat Suit confronts a deeper theme: how every birth may trigger a quiet death of a mother’s autonomy, sense of self, and personal desire, and how much of the identity of the person they once were survives.

PREPARATION

Please prepare the sides for the character you are interested in. Sides will be available on the morning of the audition at the audition site.

LOCATION

Actors' Equity New York Audition Center

165 W 46th St

16th Fl

New York, NY 10036

PERSONNEL

DIRECTOR / WRITER: AYA OGOWA

CASTING DIRECTOR: DANIEL SWEE

CASTING ASSOCIATE: CAMILLE HICKMAN

Expected to attend:

CASTING DIRECTOR: DANIEL SWEE

OTHER DATES

1ST REHEARSAL: January 20, 2026

1ST PREVIEW: February 11, 2026

OPEN: February 25, 2026

CLOSE: March 15, 2026

OTHER

2st.com

EPA Procedures are in effect for this audition.

An Equity Monitor will be provided.

Equity’s contracts prohibit discrimination. Equity is committed to diversity and encourages all its employers to engage in a policy of equal employment opportunity designed to promote a positive model of inclusion. As such, Equity encourages performers of all ethnicities, gender identities, and ages, as well as performers with disabilities, to attend every audition.

Always bring your Equity Membership card to auditions.

BREAKDOWN

Seeking an ensemble of 5 actors of diverse ethnic backgrounds, ages and body types, each to play multiple roles. The play blends bouffon-inspired physicality, sharp satire and absurdity. Beneath the bedlam and humor, Meat Suit confronts a deeper theme: how every birth may trigger a quiet death of a mother’s autonomy, sense of self, and personal desire, and how much of the identity of the person they once were survives.

ALL ROLES WILL BE UNDERSTUDIED

MOTHER 1 - Multiple roles, including Krystal (30-60’s) Krystal is a fabulous polyamorous millennial, working in some creative corporate environment. She is always on time or early, and highly organized. She organizes her friends’ outings. Let’s face it, she’s super hot and very together. Transforms into a mother./ PTA President (30’s – 60’s) is a mother, sadistic and controlling queen B. She loves to pit the PTA ladies against each other and demands absolute worship and adoration. ROLE IS CAST

MOTHER 2 (CHAZ, CLOWN and others) - Multiple roles including Chaz is (30 – 60’s) tough and full of bravado, very sexy and has rizz, as they say. They date a lot of girls, and has a hard time staying in long-term relationships. Easily distracted. Transforms into a mother./ Clown.(30’s – 60’s) is an unhinged and unfiltered mom at a PTA meeting.

MOTHER 3 - Multiple roles, including Banana (30 – 60’s) A womantender and maybe a little spacey and weirdly uptight. She has a small dog who is the center of her world. Banana wants to have a boyfriend but is exhausted by the dating scene and one night stands, so she pours all of her love and energy into her dog./ Kiss (30 – 60’s) a mother, a kiss-ass who is PTA President’s right-hand-woman. ROLE IS CAST

MOTHER 4 - Multiple roles including Waiter (30 – 60’s) is too cool for school, a very very hip hipster waiter. She has never thought of having a baby. She thinks that is literally the most disgusting thing in the world. Transforms into a mother./ Mr. Lim (30 – 60’s) is a very sexually active Southern gentleman who is selectively hard of hearing. He never gets upset, is always gracious and always knows how to smooth out a situation. Mr. Lim wants to hook up with Krystal./ Shaina (30-60’s) A woman who has lost sight of her lifelong goal to be an artist with a perfect work-life balance and is rudely awakened to a reality in which her twins’, husband’s, and mother’s needs come before hers and she is devoured alive by them.

MOTHER 5 - Multiple roles including Momo (30’s-60’s) the first of her friend group to have a child. She has gone insane. Her body has been completely rearranged, and her innards are falling out of her crotch. She hasn’t slept or showered in days. Naturally adorable and cute, she now finds herself literally at loose ends./ Husband (30 – 60’s) is the most clueless dude you’ve ever met. He’s like a “harmless” California-type jock-y dude and classically male./ Sub (30 – 60’s) a mother, is always the butt of the PTA ladies’ jokes and taunts.