The Dramatists Guild of America
New York, NY
US

DESCRIPTION

JOB SUMMARY

The Office Associate will provide on-site coverage for the Guild’s offices and provide administrative support to the Guild staff, Council, and committees, working under the supervision of the Office Manager. The role is often a first line of interaction for members and the general public.

ESSENTIAL FUNCTIONS, include but are not limited to:

Office Administration

Work with Office Manager to:

· Answer phones and direct calls and messages;

· Accept and sort mail, packages, and deliveries; verifying and reshipping returned mail;

· Register guests in building security system and distribute passes;

· Greet and assist walk-in visitors;

· Assist with maintenance of the Office, including the set up and breakdown for meetings, rentals and events; maintaining the office’s cleanliness, supplies, equipment, furniture, etc.

· Assist in scheduling, maintenance, and rental of the Events Room;

· Store and archive Guild files.

Committee Administration

Work with Business Affairs Associate to:

· Schedule Council and Steering meetings, set up meeting rooms for in-office or hybrid meetings; send out meeting reminders and agenda packets; and keep files of past council materials;

· Schedule and set-up for Council’s sub-committee and task force meetings;

· Assist in managing the council nomination and elections process.

Outreach & Membership

Work with Managing Director of Membership & Outreach to:

· Help to manage events and programs in collaboration with other DG staff and non-staff organizers (such as committees and Regional Reps), including event setup and breakdown, when applicable.

· Manage Zoom and other online meetings and events for recruitment, education, and/or advocacy purposes.

OTHER DUTIES

· Provide general administrative support to all staff and fulfill other related functions as may be assigned by the Office Manager, as needed and subject to reasonable availability.

EDUCATION & EXPERIENCE

· Bachelor’s degree preferred with one to three years of experience as a receptionist, secretary, or in office administration. Theater industry experience preferred.

KNOWLEDGE, SKILLS & ABILITIES

· Proficiency in MS Office (Excel, Word, PowerPoint), working knowledge of Outlook and Zoom, and Zoho Application Suite preferred. Knowledge of online CRM tools (familiarity with Zoho, in particular).

· Excellent organizational skills and attention to detail.

· Strong analytical and problem-solving skills.

· Ability to recognize, analyze, and solve a variety of problems.

· Ability to analyze, organize and prioritize work while meeting multiple deadlines.

· High degree of integrity, professionalism, and discretion, particularly regarding confidential or sensitive information.

· Ability to work collaboratively with other departments to obtain information needed for projects.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Regularly required to stand; walk; use hands to handle or feel; reach with hands and arms; talk or hear; and smell.

· Regularly required to sit.

· Occasionally lift and/or move up to 25 pounds to set up for events.

· Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

· Travel via car, public transportation and plane may be required, depending on the need to attend scheduled events.

SALARY

$45,000.00 – $50,000.00 per year

APPLY BY EMAIL

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