Labor Relations Department Administrative Assistant and Contract Analyst

The Broadway League is the national trade association for the Broadway industry. Our 700-plus members include theatre owners and operators, producers, presenters, and general managers in North American cities, as well as suppliers of goods and services to the commercial theatre industry. Each year, League members bring Broadway to more than 30 million people in New York and more than 200 cities across the U.S. and Canada.

The Labor Relations Department Administrative Assistant and Contract Analyst will provide comprehensive administrative and operational support to the Director of Labor Relations and the Labor Department. This role is responsible for coordinating meetings and negotiations, maintaining departmental files and databases, preparing correspondence and reports, and assisting with research and proposal costing related to labor practices. The position also supports committee meetings, manages calendars and communications, processes invoices and expenses, and helps maintain labor-related content on the organization’s website. Through strong organization, discretion, and collaboration, this position helps ensure the efficient day-to-day functioning of the Labor Relations team and its work with members and external stakeholders.

The position reports to the Director of Labor Relations

Responsibilities

• The position will require additional hours, including evenings and weekends, based on workload needs.

• Maintain and update all Labor Relations Department files, including Director of Labor Relations’ office files

• Schedule meetings with League members and external stakeholders including labor negotiations and various committees and grievance meetings

• Responsible for administration of internal and external meetings, including the preparation of materials, providing hospitality as required, and set up/take down of meeting rooms.

• Prepare and distribute memos and other written communication as requested or required by Director

• Schedule appointments for Director and maintain Outlook calendars and contacts.

• Gather and analyze industry labor practices

• Prepare proposal costing and other information for negotiations, grievances, and arbitrations

• Serve as record-keeper during negotiations as requested

• Manage and update member databases, mailing labels, and records as well as general office duties including copying, scanning, filing, typing as necessary

• Review and prepare vendor and third-party invoices including legal bills and monthly expense reports for Director and Manager(s)

• Attend all Labor Committee meetings and prepare minutes

• Field incoming calls for Labor Department inquiries

• Work with Chief Technology Officer to maintain content on Labor section of League websites

• Assist with general reception duties and other office responsibilities as needed

• Other duties as required or assigned

Skills

• Exemplary professionalism and interpersonal demeanor

• High proficiency with technology including Microsoft Office Word, Excel, and Outlook and Database Management Software

• Excellent oral and written communication, proofreading, and organizational skills

• Ability to multi-task and problem-solve while paying attention to detail in a fast-paced and challenging environment

• Understanding of Broadway industry preferred

• Other key competencies include demonstrated ability to work collaboratively with a focus on diplomacy and teamwork, and the ability to build trust among co-workers, League members, and external stakeholders by demonstrating respect and integrity.

Benefits for Full-Time Employees

• Employer-paid healthcare coverage for employee and dependents.

• Life insurance.

• 401k with match.

• Paid vacation, holidays, and personal days.

• Opportunities to attend Broadway shows.

Salary Range: $29 - $31 per hour, overtime eligible

Must be eligible to work in the United States without sponsorship.

This job description may not encompass all assigned duties, responsibilities or aspects of the job described and may be amended at any time at the sole discretion of the Employer. This position requires physical presence at The Broadway League office.

Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet 100% of the criteria. If you meet many but not all the criteria and feel you may be a good fit for the role, The Broadway League encourages you to apply.

Apply by sending your resume and cover letter in PDF format to [email protected]. Include “Labor Relations Department Administrative Assistant and Contract Analyst” in the subject line of your email.

The Broadway League is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. The Broadway League will provide reasonable accommodations for qualified individuals with disabilities.