Stage Time + Stage Time Studios
New York, NY

DESCRIPTION

NYC REQUIRED

This is a proactive, systems-focused support role.

We are seeking a highly organized self-starter who is proactive rather than reactive and comfortable supporting a fast-moving creative organization through a mix of systems-building, executive support, and real-world execution.

This role works closely with leadership and focuses on anticipation, organization, and follow-through. Errands and on-the-ground logistics are a real part of the role and require professionalism, discretion, and reliability.

Responsibilities

• Proactively manage scheduling, calendars, priorities, and follow-ups
  
  
  

• Track meetings, action items, and execution across projects
  
  
  

• Build and maintain organizational systems (Notion or similar tools)
  
  
  

• Maintain contact databases and internal tracking systems
  
  
  

• Support tech setup, documentation, and internal processes
  
  
  

• Run errands and handle real-world logistics as needed, representing the brand professionally
  
  
  

• Identify inefficiencies and suggest improvements to systems and workflows

Requirements

• Extremely organized with strong attention to detail
  
  
  

• Proactive problem-solver who anticipates needs
  
  
  

• Comfortable taking initiative and working independently
  
  
  

• Experience with organizational or project-management tools
  
  
  

• Reliable, professional, and confident in in-person situations
  
  
  

• Trustworthy and comfortable handling sensitive information

Additional Screening Question (Operations Only)

Imagine you are supporting a fast-moving creative founder juggling events, meetings, and multiple projects. Walk us through how you would proactively keep systems organized and handle errands and logistics so nothing falls through the cracks. Include specific tools or workflows you would use.

TIME COMMITMENT

• 8–12 hours per week
  
  
  

• 3-month minimum
  
  
  

• Flexible schedule with event availability
  
  
  

HOW TO APPLY

Please email [email protected] subject line "Intern: Executive Assistant"

• Resume
  
  
  

• Role you are applying for
  
  
  

• Relevant links or work samples
  
  
  

• Brief responses to the following:
  
  
  

1. Why Stage Time?
   
   
   

1. Which role are you applying for and why?
   
   
   

1. Describe a project you owned end-to-end.
   
   
   

1. How do you stay organized?
   
   
   

1. (Social Media only) What makes content perform right now?