DESCRIPTION
Position: Production Supervisor
Department: Theater Operations
Reports to: Director of Production
Position Summary: This position will work closely with Theater leadership, production staff, and stage management to facilitate production processes and ensure the successful execution of productions and events. This role requires a strategic mindset, strong organizational abilities, and a commitment to fostering an inclusive and sustainable working environment.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Production Planning & Management:
• Determine and carry out the technical requirements for production riders as assigned.
• Work with internal and external clients to clarify production needs and make recommendations that balance costs and needs as assigned.
• Implement best practices for The Apollo’s production department.
• Provide estimates for labor/equipment as assigned.
• Assist in contracting additional rental equipment as needed and approved.
• Attend and manage productions as Production Supervisor and/or Stage Manager as assigned.
• Work with the Theater Ops Department to determine necessary requirements for advancing events, including assisting to create the production schedule as needed.
• Lead the technical production portion of meetings for Apollo Presents and Facility Sales events.
• Attend, coordinate and/or schedule load-ins/outs, tech week rehearsals, as required or assigned.
• Assist in supervision of production staff (including the stage crew.)
• Create and distribute all technical production related documents: event briefing documents, contact lists, backstage lists, run of show, schedules, and other production paperwork for all events as assigned or as deemed necessary.
• Acquire information for events and disseminate information accordingly to all departments as needed, including Front of House, Security, Apollo Stage Crew, Client Production Staff, Box Office, and Maintenance/Facilities teams.
• Communicate and collaborate with various departments (including but not limited to Facility Sales, Programming, Education, Marketing, & Facilities) to ensure enhanced production service, support of program development, and client satisfaction.
• Maintain relationships with Programming Directors, Stage Managers and Outside Production Teams/Talent to meet their artistic goals as well as those of the Theater.
• Supervise Apollo stage crew and all outside stage support.
Implementation:
• Coordinate and oversee the preparation and implementation of lighting, sound, video and rigging designs and stage configurations.
• Schedule, supervise, and inspect work performed by I.A.T.S.E. Local 1 Stagehands.
• Oversee production set-up, rehearsal, performance and restore as assigned.
• Ensure proper use of all Apollo Theater technical equipment and performance facilities.
• Monitor and exemplify safe work practices.
• Oversee in-house or contracted maintenance and repair of technical equipment.
• Stay abreast of technical advances in the field of theater/entertainment technology.
• Oversee inventory, maintenance, and assist the Sr. Director of Productions in purchases of all technical supplies and equipment.
Staff Development:
• Assist the Sr. Director of Production (SDOP), in the hiring, training and supervision of I.A.T.S.E. Local 1 Stagehands in accomplishment of all production activities.
• Assist the SDOP with the Apollo Education Department to develop and maintain robust internship programs.
• Demonstrate ability to resolve conflicts, mediate crew/artist issues, and coach staff toward professional growth.
Additional Responsibilities:
• Demonstrated commitment to diversity, equity, inclusion, and accessibility (DEIA) in production planning and personnel management.
• Familiarity with virtual and hybrid event production workflows, including streaming technologies, remote coordination tools, and digital content capture.
• Knowledge of and commitment to environmentally sustainable production practices.
• Familiarity with project management and collaboration tools such as Asana, Slack, or Trello.
• Knowledge of current health, safety, and emergency protocols, including COVID safety measures and OSHA regulations.
• Ability to lead with empathy and support staff well-being in high-pressure environments.
Qualifications:
• Five or more years’ experience in technical theater and stage management.
• Experience with union stagehands a plus.
• B.A. or equivalent professional experience.
• Administrative and leadership experience.
• Excellent written and oral communication skills (in person and in email correspondence).
• Ability to actively listen, manage and prioritize multiple tasks.
• Demonstrated excellent judgment and attention to detail.
• Strong interpersonal and team collaboration skills in a fast-paced, detail-oriented workplace.
• Ability to clearly communicate technical and artistic concepts in writing.
• Ability to work independently as part of a coordinated team.
• Ability to work under pressure when necessary and meet deadlines.
• Late night and weekend work hours required.
• Computer literacy is essential, especially proficiency at Microsoft Office Suite and Vectorworks/CAD.
• Passionate commitment to theater, production, and to The Apollo Theater’s mission.
• Constant dedication to personal & departmental improvement.
• Commitment to getting things done.
Supervisory Responsibilities: Directly supervises employees in the following positions and carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Hiring and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.
• Apollo Theater union stage crew
• Outside stage support staff
• Production Stagehands
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or listen. The employee is occasionally required to stand, walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
The Apollo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression
DURATION
Mar 11, 2025 -
SALARY
$75,000.00 – $85,000.00
per year
