Jacob's Pillow Dance Festival
Becket, NY
US

CONTACT NAME

Ygor Lobo

DESCRIPTION

• Oversee logistics for all artists, scholars, curators, and guests for Pillow Lab residencies, Exhibits, Audience Engagement public programs, Community Engagement initiatives, and The School.
• Manage all logistics including contracting, onboarding, housing, transportation, meals, and wellness support to ensure a welcoming, inclusive experience.
• Serve as the primary contact for designated artists and guests throughout their engagement, facilitating communication and addressing logistical or hospitality needs.
• Collaborate with HR to issue contracts and coordinate onboarding, including cultural competency training.

• Manage all on-site and off-site housing booking, maintaining strong relationships with local hotels and rental providers.
• Supervise transportation operations, including driver hiring and supervision, vehicle rentals, and transportation booking for artists, staff, interns, and guests.
• Coordinate summer meal logistics with the on-campus cafeteria and arrange off-site catering as needed, ensuring all dietary accommodations are met.
• Serve as part of the departmental on-call rotation for campus emergencies.
• Create and distribute informational materials and welcome packets for artists, faculty, interns, and staff.

• Support the production of 3-4 full-scale performances during the year (both on and off campus).
• Coordinate setup, breakdown, and staffing for Pillow Lab residencies, select performances, and community engagement events to ensure seamless execution.
• Lead weekly coordination meetings during the summer festival with the media and archives teams to ensure alignment and timely communication.

• Plan and execute public programs including 8-10 Pillow Lab residency showings annually, weekly PillowTalk series during the Festival, pre-show talks, and special events as needed.
• Confirm and manage participation of scholars, curators, and guests in Festival public programs in collaboration with the Curatorial Team.
• Collect bios, headshots, and social media handles for promotional use and ensure all materials meet publication timelines.
• Facilitate documentation, archiving, and post-festival follow-up, including sharing recordings, sending thank-you notes, and gathering feedback.

• Assist with tracking and monitoring the Programming Department’s annual budget, including credit card and dash card reconciliation - collecting and uploading receipts and coding expenses, and invoice/contract payment processing.
• Assist in forecasting, reporting, and aligning resources with programmatic goals in collaboration with the Producing Director.
• Maintain organized administrative systems that support program efficiency and accountability.

• Supervise, train, and mentor interns, fellows, and seasonal staff in programming logistics, hospitality, transportation, and event management.
• Foster a positive, inclusive, and growth-oriented environment for emerging professionals.

• 3-5 years of experience in programming, operations, company or stage management, producing, or arts administration.
• Proven ability to manage multiple projects accurately and efficiently under tight deadlines.
• Strong communication skills with demonstrated cultural competency and diplomacy.
• Experience managing artist contracts, travel, housing, and hospitality logistics.
• Event management experience and the ability to coordinate complex production schedules.
• Budget management and financial tracking experience.
• Proficiency with Google Workspace and project management tools.
• Valid driver’s license and willingness to drive for work-related duties.
• Availability to work evenings, weekends, and on-call hours during the Festival season.

• Bachelor’s degree preferred.
• Eligibility to drive a 12-passenger van.
• Multilingual communication skills and cultural competency.
• Knowledge of dance, performing arts, or arts education.
• Passion for mentoring interns and young professionals.

• Deep commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA).
• Strong problem-solving, mediation, and negotiation skills grounded in empathy and professionalism.
• Collaborative, adaptable approach to cross-departmental teamwork.
• Excellent organizational and time management skills with high attention to detail.
• Positive, flexible attitude with the ability to remain calm and focused in fast-paced environments.

• Combination of shared office and outdoor work, including in varied weather conditions.
• Regular evening, weekend, and occasional late-night work required.
• Extended periods of sitting or standing; ability to move and lift objects up to 25 pounds.
• Exposure to rural and wooded areas with wildlife and insects.
• Shared responsibility for the on-call phone rotation for campus emergencies.

1. Apply: Interested individuals are encouraged to send a cover letter, resume, and references by submitting an application using the “Apply” buttons below. Video and/or audio applications are welcome (though not required) in addition to written expressions of interest.
2. Interview: Pre-Screen on Zoom, Interview with Hiring Manager on Zoom, Site Visit and Panel Interview
3. Supplemental Materials: A writing sample, spreadsheet example, or other relevant materials may be requested from candidates should they be a top candidates.

DURATION

Jan 12, 2026 -

SALARY

$52,000.00 – $62,000.00 per year

APPLY ONLINE

https://www.paycomonline.net/v4/ats/web.php/portal/40E656CCFD95385492E24A1C17094A1B/jobs/208998?jpt=c6b6707696f61550685b91368555310d

APPLY BY EMAIL

ymonteiro…
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APPLY BY PHONE

4132439919

APPLY BY POSTAL SERVICE

358 George Carter Road
Becket 01223